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SharePoint Intranet & Portal Design

A modern intranet is more than a homepage—it’s the digital front door to your organization. At dataBridge, we design SharePoint intranets and portals that connect people, surface the right information, and scale with your business.

By combining thoughtful user experience, strong information architecture, and Microsoft 365 best practices, we help organizations turn SharePoint into a platform employees actually want to use.

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SharePoint Intranet & Portal Design

Create a Modern Digital Workplace That Drives Communication, Adoption, and Productivity

What Is a SharePoint Intranet?

A SharePoint intranet is a centralized, secure portal built on SharePoint Online that serves as a hub for:

  • Company news and announcements
  • Department and team sites
  • Documents and policies
  • Tools, resources, and applications

As a result, employees spend less time searching and more time getting work done.

Why Invest in SharePoint Intranet & Portal Design?

Organizations redesign or launch intranets to:

  • Improve internal communication
  • Increase user adoption of Microsoft 365
  • Reduce reliance on email and shared drives
  • Standardize branding and navigation
  • Strengthen governance and security

However, design alone isn’t enough. A successful intranet must align with business goals, content strategy, and governance from day one.

Learn how strategy supports design on our Microsoft 365 Consulting & Strategy

Our SharePoint Intranet Design Approach

We follow a structured, proven approach that balances usability, governance, and scalability.

  1. Discovery & Requirements

First, we engage stakeholders and users to understand:

  • Business goals and pain points
  • Audience needs and roles
  • Content types and ownership
  • Existing technical constraints

Because of this, the intranet reflects how people actually work—not how IT assumes they work.

  1. Information Architecture & Navigation

Next, we design a clear, intuitive structure that includes:

  • Hub and associated site architecture
  • Global and local navigation
  • Metadata-driven content organization
  • Search-friendly taxonomy

Learn more on our Information Architecture & Metadata

  1. UX, UI & Branding

Then, we translate structure into a clean, branded experience:

  • Modern SharePoint communication and team sites
  • Branded layouts, templates, and page designs
  • Accessible, mobile-friendly experiences
  • Consistent visual standards across departments

As a result, users recognize the intranet as a trusted source of truth.

  1. Homepage & Key Portal Experiences

We design intranet homepages that surface what matters most, including:

  • Company news and leadership messages
  • Quick links to tools and systems
  • Featured documents and resources
  • Department and role-based navigation
  • Search and personalized content

Because first impressions matter, we ensure the homepage drives engagement—not confusion.

Department & Business Unit Portals

Beyond the homepage, we design department portals that support:

  • HR (policies, onboarding, benefits)
  • Finance (forms, procedures, reports)
  • IT (support, requests, documentation)
  • Operations and project teams

Each portal follows a common framework while allowing flexibility where needed.

Security, Compliance & Governance by Design

Security is never an afterthought.

Our intranet designs account for:

  • Role-based access and permissions
  • Secure document libraries
  • Retention and sensitivity labeling
  • Compliance with industry regulations

Explore our SharePoint Security & Compliance & SharePoint Governance Framework

Integrations with Microsoft 365

A SharePoint intranet works best when it connects seamlessly with the rest of Microsoft 365.

We commonly integrate:

  • Microsoft Teams for collaboration
  • OneDrive for personal workspaces
  • Power Automate for workflows
  • Power Apps for forms and requests
  • Outlook for announcements and alerts

Learn more on our Power Platform Consulting

Intranet Modernization & Redesign

Already have an intranet? We can help modernize it.

Common redesign drivers include:

  • Legacy SharePoint sites
  • Poor adoption or usability
  • Outdated branding
  • Disorganized content
  • Mergers or organizational change

Often, redesigns are paired with content cleanup and migration.

Learn more on our SharePoint Migration Services

User Adoption & Change Management

Even the best intranet fails without adoption.

Therefore, we support launch and adoption with:

  • Role-based training
  • Governance documentation
  • Content ownership models
  • Communication and rollout plans

Visit our Change Management & User Adoption pillar page.

Ongoing Support & Optimization

An intranet is a living platform—not a one-time project.

After launch, we help clients:

  • Optimize performance and search
  • Add new features and sections
  • Maintain governance standards
  • Support users and content owners

Learn more on our Support Services

Why Choose dataBridge for SharePoint Intranet Design?

Clients choose dataBridge because we deliver:

  • Deep SharePoint and Microsoft 365 expertise
  • Business-first design decisions
  • Scalable, governable architectures
  • Clear communication and transparency
  • Long-term partnership, not just implementation

Most importantly, we design intranets that work for both users and IT.

Ready to Design or Redesign Your SharePoint Intranet?

Whether you’re starting fresh or modernizing an existing portal, dataBridge can help you create a digital workplace that delivers real value.

Contact us to schedule a SharePoint Intranet & Portal Assessment.

THE SEARCH IS OVER

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For more information about how dataBridge can transform your business with improved corporate communication, collaboration, forms, workflows, and document management, contact us today.

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